YEAR 7 REPORT FINAL - page 57

page 56
EITC Record Retention Schedule
Item
Schedule
Residency Records (1 year retention required)
5 yr.
Grade Change Forms
4 yr.
Withdrawal Forms
4 yr.
Petition for Re-Admission
Permanent
Certificate(s)/Degree(s)
Permanent
Immunization Records for Health Care Students Permanent
Academic Probation/Suspension
Permanent
The Registrar uses American Association of Collegiate Registrars and Admissions officers
(AACRAO’s)
as a guide to determine the length of
time a record should be retained.
All faculty and staff are required to complete yearly training on the Family Education Rights
and Privacy Act (FERPA). Students are informed of their FERPA rights in the EITC Student
Handbook and EITC catalogs.
2.D.8 Effective and Accountable Financial Aid Program
The institution maintains an effective and accountable Financial Aid program. Information
on Financial Aid is available in the EITC catalog, the student handbook, and on the website.
In addition, financial aid information is provided to new students through student
orientation as well as the annual FAFSA Day which occurs each year in late January or early
February. The Financial Aid office reviews its published information and updates as needed
semi-annually.
2.D.9 Student Loan Program
EITC complies with all federal student loan disclosure requirements. The Catalog describes
complete information on financial aid including application deadline, application procedure,
types of financial aid available, financial aid eligibility, appeals procedures, and
disbursement. Students receive information in the form of entrance/exit counseling and are
given a loan booklet explaining their federal loans and borrower responsibilities.
The Financial Aid (FA) office is notified of the default rate yearly by the Department of
Education through a shared electronic mailbox. It is also available to the FA office via the
National Student Loan Data System. EITC’s most recent default rate is 13.7 (FY 12).
2.D.10 Academic Advisement
Page eight of the catalog specifically addresses advising practices and responsibilities for
both advisors and students. Faculty and academic counselors who are involved in academic
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