COVID-19 UPDATE: Campus Open. Both In-Person and Online Classes Now in Session. Read More

Registrar

Registration Procedures

Adding a Course

Students may decide to add additional courses after they have registered for the semester. Students are strongly encouraged to finalize their schedules as early as possible after registration begins. Enrollment in courses is dependent upon space availability and meeting pre-requisites. Courses may not be added after the close of business hours on Friday of the first (1st) week of the new term or block. Please refer to the academic calendar in the current catalog or the website, for specific registration deadlines for each semester.

Course Waitlists

A course waitlist is a list of students who want an opportunity to register for a section that is full. Students will be notified through their CEI email when a seat becomes available and will have twenty-four (24) hours to register for the seat. Students who are on a waitlist are encouraged to check their student email regularly for notifications. Instructors cannot override the waitlist. Waitlists close the Friday after classes begin. Waitlisted students are not considered enrolled in a course. Students must be officially registered for an open seat in order to have enrollment status at CEI and may not attend the class while on the waitlist.

Auditing a Class

During open-registration periods, students may be able to register for courses under audit status, if there is space available. Regular tuition and fees apply.

Dropping/Withdrawing from a Single Course or Courses (Not a Total Withdrawal)

Students dropping prior to the beginning of a term and during the first (1st) week of the term: Students dropping from one or more course(s) prior to the beginning of the term may do so through the use of Self-Service. Courses dropped before the beginning of the term and during the first week will not appear on the student’s official transcript.

Withdrawing from a course or courses after the first week of the term: The deadline to withdraw from one or more course(s) without grade penalty is the last day of the tenth (10th) week of the fall/spring semesters and the last day of the fifth (5th) week of the summer term. Students must use Self-Service to withdraw from their course(s) by the close of business on the final day of the withdrawal deadline. These deadlines are published on the CEI website, calendar, and in the college catalog. A grade of (W) will appear on the official transcript for each course the student withdrew from after the first (1st) week and prior to the published deadline. Students who fail to complete the official drop process will be considered enrolled and will be graded accordingly. A (W) grade can have a number of negative consequences, including negatively impacting eligibility for Federal Financial Aid. A (W) on a transcript can also raise questions by transfer institutions and even prospective employers. Students should meet with academic and financial aid advisors to carefully consider all consequences before withdrawing from courses. A student who has received financial aid and who plans on withdrawing from any course(s) will be responsible for the funds that must be returned based on the date of withdrawal.

Registration Changes

Registration/schedule changes are the responsibility of the student. The last day to register or add courses is the Friday of the first (1st) week of the block/semester. Failure to officially drop, withdraw, or change enrollment, constitutes sufficient cause to receive a grade of (F) in the course. Students should be aware that withdrawal from courses may decrease veteran benefits, financial aid, etc. It is solely the responsibility of the student to withdraw from a course or to fill out a Total Withdrawal form.

Total Withdrawal from All Semester/Term Courses

The deadline for Total Withdrawal from CEI without grade penalty is the last day of the tenth (10th) week of the fall and spring semesters and the last day of the fifth (5th) week for the summer term. The Total Withdrawal form is available online and must be submitted to the Registrar’s Office before the deadline to withdraw to receive a (W) grade. These deadlines are published on the CEI website, calendar, and in the college catalog. A grade of (W) will appear on the official transcript for each course withdrawn from after the first (1st) week and prior to the published deadline. A petition is required if requesting to withdraw without grade penalty after the published deadline. A petition will only be authorized in cases of documented circumstances of hardship, medical issues (documentation is required from the health care provider), or training related employment. Petitions granting late Total Withdrawals are decided by a Student Affairs committee.

Tuition Refunds for All Courses

Refund of tuition is based upon the date of notification of withdrawal.

Tuition Refunds will be made as follows:

  • Withdrawal prior to first (1st) day of term - 100%
  • Withdrawal during first (1st) week of courses - 100%
  • Total Withdrawal during the second (2nd) week of courses - 50%
  • Withdrawal during the third (3rd) week of courses - 25%
  • No refund after the third (3rd) week of courses

Block A, Block B, and summer are not module courses and follow the same tuition refund procedure outlined above.

Module tuition refunds will be made as follows:

  • Withdrawal prior to first (1st) day of module course – 100%
  • Withdrawal during first (1st) week of module course – 50%
  • No refund after the first (1st) week of module course

Except for canceled courses, a $10 administration fee will be charged to process a withdrawal and will be deducted from the refund. Fees are nonrefundable and are set by the respective division. Financial aid recipients may be required to repay some or all financial aid upon withdrawal, depending on the type of aid received, the documented last day of attendance, and applicable rules and regulations governing financial aid. The refund policy is not changed for late registrants. College of Eastern Idaho reserves the right to deduct from the refund any outstanding bills to the extent allowed by federal regulations. Refunds will first be used to offset any financial aid owed.

Contact

Office of the Registrar

Raquel Cuevas
Registrar
(208) 535-5476
(800) 662-0261 ext. 5476
assistant.registrar@cei.edu

Shannon Kerr
Assistant Registrar
(208) 535-5362
(800) 662-0261 ext. 5362
assistant.registrar@cei.edu

Shelbey Warren
Associate Registrar
(208) 535-5355
(800) 662-0261 ext. 5355
assistant.registrar@cei.edu

Jacqueline Smith
Transfer Credit Evaluator
(208) 535-5646
(800) 662-0261 ext. 5646
assistant.registrar@cei.edu

Secure Fax (208) 525-7026

College of Eastern Idaho, 208.524.3000, 1600 S 25th E, Idaho Falls, ID 83404

Student Right To Know

2020 All Rights Reserved, AA/EEO Institution