Workplace Guidelines

Attendance

Employees are expected to arrive on time and ready to work for each day or shift they are scheduled.

CEI does not tolerate unexcused absenteeism. Employees who will be late or absent from work must notify their immediate supervisor by phone call at least one hour in advance, or as soon as feasible in the event of an emergency. If the immediate supervisor does not answer the phone call, the employee should attempt to leave a voicemail before using other methods of communication such as texting or email. Sick leave in excess of three days requires submission of a physician's note, to human resources, in order for the employee to return to work. Additionally, sick leave absences, that are deemed chronic in nature, will require submission of a doctor's note when requested by the supervisor or human resources.

If an employee fails to report to work or call in to inform the supervisor of the absence for 3 consecutive days or more, the employee will be considered to have voluntarily resigned employment.

Failure to follow the aforementioned notification procedure and/or chronic or excessive absenteeism may result in disciplinary action, up to and including termination.

Job Performance

Communication between employees and supervisors is important. Discussions regarding job performance are ongoing and often informal. Employees should initiate conversations with their supervisors if they feel additional ongoing feedback is needed.

Formal performance reviews are conducted after the three (3) month probationary period and then annually thereafter. These reviews include a written performance appraisal, a discussion between the employee and the supervisor about job performance, and expectations for the coming year. All employees who begin a new position will be required to have a three month probationary review. For additional information, please see Policy 112: Performance Review.

Outside Employment

Employees are permitted to hold additional jobs outside their employment at CEI as long as it does not interfere with their job performance with CEI. Employees with additional jobs are expected to work their assigned schedules. Additional jobs will not be considered an excuse for poor job performance, absenteeism, tardiness, leaving early, refusal to travel, or refusal to work overtime or different hours.

If outside work activity causes or contributes to job-related problems, it must be discontinued, or the employee may be subject to disciplinary action, up to and including termination.

Dress and Grooming

The College of Eastern Idaho administration expects employees to project a professional image to students, parents, business associates, and the general public. Workplace attire must be neat, clean, and appropriate for the work being performed and for the setting in which the work is performed. Uniforms may be required for select positions. Dress and hygiene standards are intended to enhance the image CEI exhibits for the community it serves. As representatives of CEI, employees are encouraged to utilize this policy as a guideline and to use their best judgement according to environmental circumstances. Any questions or complaints regarding the appropriateness of attire should be directed to the Human Resources department.

Appropriate Attire Examples:

• Dress Shirts
• Blouses
• Polo shirts
• Slacks and trousers
• Skirts and dresses
• Sweaters/cardigans
• Sandals, flat shoes, heels, and loafers

Inappropriate Attire Examples:

• Flip-flops
• Spaghetti straps, muscle shirts, halter tops
• Leggings, when worn as pants
• Tight, see-through, backless, or low cut tops
• Athletic wear including sweat pants or yoga pants
• Clothing that is ripped, frayed, stained, or messy
• Baseball caps
• Any clothing with words, terms, or pictures that advertises other companies and/or products

Dress Down Days: CEI observes Friday dress down days in order to cultivate and nurture a spirit of teamwork and unity among faculty, staff, and students. On Fridays, denim may be worn. However, the denim must be free of holes, frays, etc. Shirts should bear the CEI logo and/or be CEI colors and should fit within the standards of dignity for a business and educational setting. Shorts and flip-flops are not an acceptable form of casual attire in the workplace.

It is important to remember events taking place on Fridays. In some cases, it may be necessary to dress in normal business attire on Friday.

Participation in dress down days is never required.

Identification Badges

As part of the college's commitment to ensuring the safety and security of our campus, all CEI employees, interns, independent contractors, and volunteers will be required to obtain and carry a CEI issued photo identification badge. Members of the college community are encouraged to display their badges to identify themselves and their association with the college at all times while on campus or while conducting campus business.

Identification badges are the property of the college and will be retained by the college when an individual terminates his/her employment.

Bulletin Boards

All required governmental postings are posted on the bulletin boards located outside the HR office. These boards may also contain general announcements.

Solicitation

Employees should be able to work in an environment that is free from unnecessary annoyances and interference with their work. In order to protect our employees and visitors, solicitation by employees is strictly prohibited while either the employee being solicited or the employee doing the soliciting is on "working time." "Working time" is defined as time during which an employee is not on a meal or other break, or on the premises immediately before or after his or her shift.

Employees are also prohibited from distributing written materials, handbills, or any other type of literature on working time and, at all times, in "working areas," which includes all office areas. "Working areas" do not include break rooms, parking lots, or common areas shared by employees during nonworking time.

Nonemployees may not trespass or solicit or distribute materials anywhere on CEI property at any time.

Computers, Internet, Email, and Other Resources

CEI provides a wide variety of communication tools and resources to employees for use in running day-to-day business activities. Whether it is the telephone, voice mail, fax, scanner, Internet, intranet, e-mail, text messaging, or any other CEI-provided technology, use should be reserved for business-related matters during working hours. All communication using these tools should be handled in a professional and respectful manner.

Employees should not have any expectation of privacy in their use of a CEI computer, phone, or other communication tools. All communications made using CEI-provided equipment or services including email and internet activity, are subject to inspection by CEI. Employees should keep in mind that even if they delete an email, voicemail, or other communication, a copy may be archived on CEI's systems.

Employee use of CEI provided communication systems, including personal e-mail and internet use that are not job-related have the potential to drain, rather than enhance, productivity and system performance. You should also be aware that information transmitted through e-mail and the internet is not completely secure or may contain viruses or malware, and information you transmit and receive could damage CEI's systems as well as the reputation and/or competitiveness of CEI. To protect against possible problems, delete any e-mail messages prior to opening that are received from unknown senders and advertisers. It also is against CEI policy to turn off antivirus protection software or make unauthorized changes to system configurations installed on CEI computers.

CEI encourages employees to use e-mail to communicate with fellow employees, suppliers, customers, or potential students regarding CEI business. Internal and external e-mails are considered business records and may be subject to federal and state recordkeeping requirements as well as to discovery in the event of litigation. Be aware of this possibility when sending e-mails within and outside CEI.

All use of CEI provided communications systems, including e-mail and internet use, must conform to CEI guidelines and policies, including the Equal Opportunity, Harassment, Confidential Information, and Conflicts of Interest policies.

Fraternization

College of Eastern Idaho is committed to providing its students and employees with an environment conducive to learning and growth. As such, the college has a responsibility to promote an atmosphere of trust, respect, and integrity. Intimate relationships where one individual has power or authority over another may compromise freely given consent, put the academic and professional development of the individuals at risk, and profoundly undermine the foundation of trust, respect, and integrity that is essential to carrying out College of Eastern Idaho's mission.

Intimate relationships involving faculty, administrators, staff, and others who educate, supervise, evaluate, counsel, or otherwise make decisions or recommendations about another person in connection with their employment or education at the college, or who otherwise have actual or apparent authority over a student or subordinate are inherently asymmetrical. The mere appearance of bias resulting from such a relationship may seriously disrupt the academic or work environment and have the potential to undermine the sense of community, mutual trust, and support at CEI. As such, intimate relationships which may occur between individuals where one individual has power or authority over another individual, are prohibited. For additional information, please see Policy 213: Fraternization.