Procedure 901: Emergency Notification
Category: Facilities and Operations
Covered Individuals: All CEI Employees
Approved: 12/09/2024
Formerly Approved: 8/24/2020
901.1 Purpose
In order to enhance the safety and security of faculty, staff, and students, CEI will utilize the RAVE Alert system to communicate emergency notifications in a timely manner. These notifications meet the requirements for “Timely Warnings” and “Emergency Notifications” in accordance with the Clery Act.
901.2 Scope
This procedure applies to all faculty, staff, students, and contractors with respect to emergency notifications associated with the following locations:
- Idaho Falls Main Campus
- East Idaho Workforce Training Center (EIWC)
- Other CEI Controlled Facilities
Faculty, staff, and students may login at https://getrave.com/login/CEI to personalize their notification settings. First time users must register to create an account.
NOTE: CEI email notifications are the minimum notification and may not be modified; users do not need to create an account to receive alerts at their CEI email address.
“Emergency Notifications” are defined as time sensitive communication intended to minimize injury or fatality of the target audience. This may include but is not limited to, weather related events, natural disasters, active shooters, threats, fire, or the presence of hazardous materials.
“Timely Warnings” shall be communicated for any Clery Act crime that represents an ongoing threat to the safety of students and employees. The CEI Chief of Campus Safety shall be consulted to determine Clery Act crimes.
“Emergency Notifications” shall be communicated upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health and safety of students or employees occurring on the campus.
The Campus Safety department will manage the RAVE Alert System with assistance from the IT organization.
901.3 General
Emergency notifications may only be sent out as authorized by this procedure or on a case-by-case basis as approved by the President of CEI.
Appendix A: contains pre-approved alerts that may be sent out by authorized individuals in an emergency
Appendix B: (Emergency Notification Worksheet) may be utilized to send alerts not addressed by Appendix A. These must be approved by the President on a case by basis.
NOTE: The President must approve any alert involving campus closure (i.e. snow closure).
Appendix C: contains basic instructions for sending an alert for use by authorized individuals.
Appendix D: provides RAVE Technical Support information. In the event that notifications need to be sent out and there are technical issues preventing this from happening, RAVE Emergency Support may be contacted 24/7 at 1-888-605-7163.
901.4 Authorized Individuals
The following positions are authorized to send out approved messages using the RAVE Alert System.
- Vice-President of Finance and Administration
- Director of Facilities and Operations
- Chief of Campus -Security
- Assistant Chief of Campus Security
901.5 System Testing
The notification system will be tested at least once each year, unless a notification has been sent for an incident. Test messages must clearly, state, “This is a Test” at the beginning of the message.
Appendix A
The following Messages have been pre-approved and may be sent out by authorized individuals in case of applicable emergencies. Highlighted information (such as building numbers) will be determined at the time of the event.
Appendix B
*A fillable version of this worksheet is located on the CEI HUB
Appendix C
Instructions for Sending an Alert
Step 1. Log in at https://getrave.com/login/CEI using your CEI eMail address and your RAVE password.
Step 2. Select the edit icon 
on the applicable template or “Create Alert or Template”.
Step 3. Edit or creat the message and mode(s) as necessary. NOTE: if the mode type is highlighted yellow then it must be modified before an alert can be sent.
Step 4. Edit or creat the “Delivery Targets” as necessary and SAVE.
Step 5. CONFIRM ALERT BEFORE SENDING – Select “Send Alert” or “Go Back and Edit” as applicable.
Appendix D
RAVE Contact Information
